Memos
Call-in Instructions
Dictation Instructions
- DIAL THE NUMBER
(Back line phone numbers omitted for privacy reasons and HIPAA) - After (or during) the greeting, use the telephone keypad to:
ENTER YOUR ID CODE (given to you by our administrator). - This must be followed by the [#] sign.
- TO DICTATE - Press [2].
The pause tone which is a series of beeps will disappear. - TO PAUSE - Press [2].
A series of beeps is heard while in pause. This does not stop when you resume talking. Note: Please press 2 to pause. Failure to press 2 will result in long blank spaces in your dictation. - TO RESUME - Press [2] again.
MR# PROMPTS, WORKTYPE/DEPARTMENT/ID PROMPTS (IF REQUIRED) PRESS: These are customised. - At the end of the report, either
Press [8] - TO END ONE REPORT AND BEGIN ANOTHER or
Press [5] - TO END REPORT(i.e. diconnect and hangup)
Dictation Tips
- Please identify yourself each time you start a report
- Please spell patient names and other pertinent information
- Please use the pause feature, when necessary (see above)
Review of Telephone Keypad Controls
| [2] | Dictate or Pause (when in pause, you will hear a series of beeps) |
|---|---|
| [3] | Review/Rewind dictation (incremental, backs-up 3-5 words) and then plays |
| [4] | Fast Forward |
| [5] | Disconnect from phone server |
| [6] | High Priority (STAT) |
| [7] | Reverse (two second increments, does not play) |
| [8] | New report - batch dictation |
| [*] | Go to the beginning, to hear what you dictated |
| [#] | Go to end of dictation |
Edit Functions
| Edit |
Review dictation with reverse functions [3],[*]. If you get halfway listening through your dictation and you wish to record over what you previously dictated: Press [1] to stop playback at the exact point of change Press [2] to record over what you previously dictated. |
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