Memos
MD to MD medical transcription – Encrypted Emails
New Upgrade Effrective March 28, 2006
Procedure: The emailed reports will be sent to you as zipped attachments. We will now be using the Advanced Encryption Standard (AES) which is a National Institute of Standards and Technology specification for the encryption of electronic data.
AES is a new cryptographic algorithm that can be used to protect electronic data. Specifically, we use a 256 bit symmetric-key block cipher, and encrypt and decrypt data in blocks of 128 bits. Unlike public-key ciphers, which use a pair of keys, symmetric-key ciphers use the same key to encrypt and decrypt data.
Procedure: The emailed reports will be sent to you as zipped attachments.
When you receive the email:
- Save i.e. download the attachment to your local PC’s hard drive, in the folder of your choice.
- Rename this zipped attachment. (Details omitted on the website, due to privacy/HIPAA).
- Double click the zip file. Select run and choose a folder to unzip your documents to. This will default to the same directory that you downloaded the zip file to.
- When prompted for your password, enter this exactly as given to you by the administrator. This is case sensitive.
- Your reports will open in MS Word format and will be saved by eight character patient last/first name.