HIPAA Compliance
With increased concerns since April 2003, HIPAA (Health Insurance Portability and Accountability Act) mandated new security standards to protect an individual's health information while permitting the appropriate access, efficiency and use of that information by providers, hospitals, and health plans.
HIPAA compliance refers to all electronic data being transferred over the Internet and applies to physician's offices, hospitals and facilities like MD to MD Medical Transcription.
Text and voice files are transmitted confidentially and securely:
- Only our clients, medical transcriptionists, our management team and office staff have access to our servers.
- Each user has specific user rights allowing them access to specific parts of the system.
- User names and/or passwords are required in order to access reports.
- iAdmin disconnects after five minutes of inactivity, adding another layer of security.
- All emails and transmissions from our system are encrypted and have password protection to fully protect privacy. MD to MD, LLC uses the Advanced Encryption Standard (AES) which is a National Institute of Standards and Technology specification for the encryption of electronic data. We use a 256 bit symmetric-key block cipher, and encrypt and decrypt data in blocks of 128 bits.
- For internal communication between MD to MD, LLC and our medical transcriptionists and some client offices, we use our online site and have contracted the services of Cryptoheaven. Please refer to www.cryptoheaven.com and learn more about their security measures.
MD to MD Medical Transcription has enforced strict HIPAA standards while maintaining an easy, user-friendly, always available interface for our users both at the front and back end of our workflow.
Strict security measures have been enforced on our voice server. VPN and firewalls ensure closed transmission of voice files between our California based office, transcriptionists and all the facilities we serve.
See Frequently Asked Questions (FAQs) for more information.